Documents HYANS may request for a Hawaiʻi call.
Every port call is different, and requirements ultimately rest with the authorities. The categories below are what HYANS commonly requests to coordinate a Hawaiʻi arrival — what actually applies depends on the vessel, the flag, the call, and the agencies involved.
“May request” — not a fixed list.
This page is a reference, not a rulebook. HYANS does not set entry or clearance requirements — those are determined by U.S. Customs and Border Protection (CBP), USDA/APHIS, the U.S. Coast Guard, Port State Control, and the harbor authorities. What we ask for depends on your vessel type, flag, the reason for the call, and which agencies are involved.
Gather what is relevant to your call and tell us what you do not have or cannot share yet. We will confirm current requirements and coordinate the paperwork with you. When you are ready, request maritime support and we will scope it.
Vessel documentation we may request
Vessel identity & status
- Vessel registration
- Certificate of documentation
- Insurance details (P&I and/or hull)
- Vessel particulars — LOA, beam, draft, GT/DWT where applicable
- Class and statutory certificates for commercial vessels, as applicable
People on board
- Crew list
- Passenger or guest list
- Passports for crew and guests
- Seafarer identity documents where applicable
- Visa or entry-status information where applicable
Call details we may request
Voyage
- Last port of call
- Next port of call
- Arrival details and ETA
- Departure details and ETD
- Purpose of the call
Services & billing
- Fuel specifications and approximate quantity for a bunkering request
- Vendor or technical work requests
- Provisioning and stores requirements
- Billing contact and disbursement arrangement
- Approval limits and confidentiality requirements
What actually applies depends on the call.
A foreign-flag superyacht arriving from overseas, a U.S.-flag commercial vessel on an interisland run, and a research vessel with a visiting science party each face different documentation. Foreign-flag arrivals typically involve more at the border; a purely interisland movement may involve very little. We tailor the request to your specific situation rather than ask for everything by default.
Where a document is issued or a decision is made by an authority — clearance, inspection outcomes, agricultural or quarantine matters — that authority decides. HYANS prepares, organizes, and submits documentation on your behalf and keeps it orderly, but does not control the outcome. Confirm current requirements before arrival.
- →Foreign-flag calls usually involve more border and clearance documentation
- →Commercial calls add class, statutory, and disbursement paperwork
- →Research and mission calls may add permits and authority coordination
- →Interisland-only movements are often lighter on documentation
Frequently asked
Is this the official list of what I need to enter Hawaiʻi?
What if I cannot provide something on the list?
How should I share documents securely?
Not sure what applies to your call?
Tell HYANS the vessel, flag, and reason for the call. We will confirm which documents are relevant and coordinate the rest.